Volunteers
Details will be updated here once we have announced the 2022 festival.
One of the things that visiting filmmakers talk about more than anything else is the great reception they receive when they get to Beloit and how the community turns out to support the Festival and the filmmakers. This is all due to literally hundreds of volunteers who come together each year to make sure our guests, both attendees and filmmakers have a great experience in our community.
Nancy & Jim Heidt
BIFF Ambassadors Coordinators
Jeff Livingston
Filmmakers Chauffeurs SWAT team coordinator:
Gary Meier & Terry Meyers
BIFF Program Book Distribution Volunteers Coordinators:
…and if you’re enjoying the BIFF Pills beer, you can thank these guys for that too. :-)
Volunteer Sign Up:
In person assistance
stop by BIFF office
635 3rd. St. Beloit
Mon – Fri, 10am – 4pm
(before or after call ahead)
or phone assistance any time
…within reason ;-)
773-818-5010
Available volunteer dates/times/locations – See below
Ambassador Training:
Details and dates pending
New this year.
Ambassadors will sign up for which training they’ll be attending.
Ambassador slots are not confirmed until training has been attended.
Sorry, no skaters. :-)
Signup and Training Location:
At the BIFF Office
(in IronTek)
635 3rd. Street, Beloit
More information:
773-818-5010
ana@beloitfilmfest.org
Volunteer Positions
– Venue Ambassadors
– Film Technician
NEW Positions:
– Program Book Drivers
– Box Office
Venue Ambassador
Reports to: Volunteer Coordinator
Location: Film Venues
JOB SUMMARY:
The Volunteer Ambassador is the ‘face’ of BIFF to film attendees. They greet film-goers, introduce films, support filmmaker participation, manage venue ticket sales/collection, reconcile cashbox and insure venue comfort.
ESSENTIAL FUNCTIONS:
Positively represent the Beloit International Film Festival.
Venue Services:
- Arrive on time for venue shift
- Greet film attendees to make them feel welcome and sincerely thank them for attending.
- Insure quality of venue environment – clean, tidy, comfortable temperature
- Transition necessary communication and all materials to next ambassador team or to Board Member at end of evening
Film/Filmmaker Support:
- Greet filmmakers and manage expectations for audience interaction
- Introduce filmmaker to audience in advance of film showing
- Introduce or arrange for introduction of film to audience using template introduction format
- Instruct volunteer film technician to start film
Cash Management:
- Collect pre-sold tickets from or sell tickets to those in attendance.
- Sell venue merchandise as appropriate
- Balance and reconcile cash consistent with film showing transactions
- Secure cash box and release only to authorized BIFF representatives as appropriate
- Miscellaneous
Project a positive image of the Beloit International Film Festival
Be knowledgeable about the Festival schedule, box office location, award winning films, added shows, venue locations, local area dining and retail opportunities, trolley schedules, ATM locations
Attend ambassador training and other meetings as scheduled
Film Technician
Reports to: Technical Expert
Location: Film Venues
JOB SUMMARY:
The Film Technician Ambassador insures film projection and sound excellence for each film showing.
ESSENTIAL FUNCTIONS:
Positively represent the Beloit International Film Festival.
Venue Services:
- Arrive on time for venue shift
- Introduce self to Venue Captain and Venue Ambassador
- Transition necessary communication and all materials to next film technician ambassador
Film Support:
- Insure equipment set-up to best showcase film and allow for maximum viewing and listening pleasure
- Trouble-shoot film quality concerns that may arise
- Start film as directed by Venue Ambassador or Venue Captain
- Miscellaneous
Project a positive image of the Beloit International Film Festival. Be knowledgeable about the Festival schedule, box office location, award winning films, added shows, venue locations, local area dining and retail opportunities, trolley schedules, ATM locations. Attend film technician training and other meetings as scheduled
Program Book Drivers
This is a new volunteer position for BIFF and we could use your help.
We would love to get the printed BIFF Program Book and festival posters out to other communities where we know we get festival attendees from.
If you’re generally available to help deliver program books around the broader stateline area we’ll provide the program books and coordinate with you where we need some delivered. Typically these are area restaurants, bars, coffee shops, libraries, sponsor locations etc. Ideally we would like to post or leave a festival poster also when applicable.
If you already commute or travel to some regional areas anyway that would be ideal. Perhaps you could help us out by taking some along with since you’re going that way anyway and drop some off in that area.
We have seen that program book placements bring in festival attendees from targeted areas. And your contribution would be a big help.
Volunteers will receive the same four BIFFicates thank you as all our other volunteers.
Thanks for helping to get the word out on BIFF.
Gary Meier & Terry Meyers
Program Book Drivers
Box Office
If you’re comfortable working with a computer and learning our ticketing system we could use a few more box office team members.
Not a big trick for generally savvy computer users but must be willing to learn.
Box Office Volunteer
Volunteer Calendar
Venue Ambassadors & Technicians Only
The tables below indicate by the check mark what volunteer slots are taken. They’re broken out by date, time & location.
Once a film screening has all the volunteer slots taken it is hidden.
(if you’re looking for something but not finding it)
Please review the available open slots and email or call your preference. We will try to accommodate on a first come first serve basis.
773-818-5010
ana@beloitfilmfest.org
BIFF Tech Overview
Introduction
Hendricks Center for the Arts venue
All Other Venues
(not Hendricks Center for the Arts)
General info for all BIFF Venues
Thank You BIFF Volunteers 2019
We’re not able to capture everyone that’s given of their time and talents, many of whom work behind the scenes. BIFF depends on you and we thank you. Please know we truly appreciate you and the entire community of volunteers that come together each year to make BIFF a wonderful event for everyone that comes to experience it.
Thank you.
